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When multiple users need to share a single printer, a networked printer offers the best solution. A network printer is a printer that is connected to a network of computers, allowing multiple users to access it from different systems. With a network printer, you can set up access control to the printer so that only certain users are able to print. You can also set up quotas so that each user gets a certain number of prints per month.

The first step in setting up a network printer is to plug the printer into a router or switch. This will allow for multiple computers to access the printer over the network. Once the printer is connected to the network, you will need to install the printer drivers onto each user's computer. This will allow the computer to recognize the printer and send print jobs to it.

Next, you will need to configure the printer for access control. This can be done by setting up user accounts and passwords, or using a simple access control system. You can also restrict the type of documents or printing jobs the printer can handle. For example, you may not want to allow users to print large documents or photographs.

Finally, you may need to configure the printer for quotas, if your users are likely to increase their printing. This can be done through the printer settings. You can set a threshold that each user can exceed before they are unable to print any more documents. This will help to limit excessive printing, and save you money on ink and paper costs.

By setting up a network printer, multiple users can share the same printer and easily access it from different computers. You can also set up access control and quotas to ensure that everyone is able to print within their own budget.