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Shared printers are a great way to share documents between different users and computers. In a shared printer setting, multiple users and computers can send documents to a single printer which can then output the printed version to everyone who needs it. Most commonly, shared printers are used in business settings or educational settings to enable multiple users to access a single printer in order to print out documents or copies of documents.

One important security feature of a shared printer is document capture. Document capture is a feature that allows an administrator to intercept and save copies of documents that are printed on a shared printer. This feature makes it possible to monitor and secure printed documents, records, and other data from unauthorized access, as well as to compile information from printed documents for various reporting purposes.

Document capture usually works when a document is being sent to the printer. Depending on the printer and the settings for document capture, when a document is being sent to the shared printer, a copy is intercepted, saved on the server, and then printed. This saved copy is secure and can only be accessed by an administrator or user with the correct access rights.

By enabling document capture on a shared printer, organizations can secure and control the documents that are printed to the shared printer. This can be a very valuable feature for companies that need to protect sensitive information or documents, as it can prevent unauthorized access or use of printed documents. Additionally, it can help to ensure records are accurate and up-to-date, as well as provide an audit trail to track who has printed what and when.

Overall, document capture is an important and useful feature of a shared printer. By enabling document capture, organizations can better secure and control the documents that are printed on the shared printer, helping to improve security, accuracy, and compliance.